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I. General Description of the Collection and Its Users

The imaging sciences collection serves undergraduate majors, master's students, Ph. D. students, and faculty in the Center for Imaging Science. Undergraduate and graduate students and faculty in computer science, photography, printing, the College of Science, and the College of Engineering also use the collection.

II. Description of Programs served by the Collection

A. Undergraduate

The Center for Imaging Science offers a B.S. degree in imaging science.

B. Graduate

The Center for Imaging Science offers M.S. and Ph. D. degrees in imaging science.

III. Subject and Language Modifiers

A. Geographic Areas

None.

B. Chronological Limits

No restrictions. Emphasis is on recent publications; materials dating back 40-50 years and older can still be useful.

C. Languages

No restrictions. Emphasis is on English language materials. Important materials in Japanese, German, Chinese, and other languages are acquired when there is no English equivalent. A high proportion of foreign students necessitates foreign language-English language scientific-technical dictionaries.

IV. Date of Publication

A substantial core collection has been acquired and will be maintained. Henceforth, primarily recent publications will be purchased. Acquisition/retention of material older than ten years is based upon importance of the work to the discipline; usefulness for historical information/perspective; extent of current publishing in the discipline; curriculum needs for new program development; usage of existing material of same age; and physical condition of the material. Retrospective acquisition of serials to meet new program needs will be extremely selective and usually limited to the past five years. Document delivery will be used instead to meet these needs whenever feasible. Because of the uniqueness of the program and because of the level of research, some very relevant materials may not be available through document delivery, and the library will need to acquire them.

V. Treatment of Subject Matter

A. Level of Treatment

Because this is a unique Ph. D. level, research oriented program, comprehensive, research level coverage of the subject is necessary. Every effort is made to accommodate faculty requests for specific curriculum related titles.

B. Scholarly Works

Material covering history, practice, and current research is collected.

C. Conference Proceedings

Conference proceedings are extremely important and are collected as comprehensively as budget permits. Examples of relevant proceedings are those of the Society of Photo-Optical Instrumentation Engineers (SPIE), Institute of Electrical and Electronics Engineers (IEEE), Society for Information Display (SID), and Optical Society of America (OSA).

D. Manuals of Practice

Appropriate works are acquired.

E. Textbooks

Textbooks are not routinely acquired unless useful as general surveys or handbooks for a particular area not otherwise represented, or unless faculty request them.

F. Newspapers/Newsletters

Society newsletters and trade newsletters are acquired.

G. Government Documents

Government publications are acquired when the content is appropriate to the subject scope of the collection; selected publications of the National Aeronautics and Space Administration, the National Science Foundation, and the National Institute of Standards and Technology are acquired. Government documents are not maintained separately from other publications.

H. Maps/Atlases/Picture Books

Selected astronomical atlases and star charts are acquired.

I. Serials

Serials are the major method of disseminating information in this field, and therefore are extremely important to the collection. Indexes and abstracts are necessary for tracking journal articles.

J. Other

Pamphlets are selectively acquired if sufficiently important to warrant cataloging; no pamphlet/vertical file is maintained.

Selected technical reports are acquired as budgets permit. Technical reports should be acquired through document delivery at no cost to the requestor. U.S. Patents are required for an undergraduate course. They should be acquired through document delivery at no cost to the user. ( The ITPAIS patent collection on microfilm is currently in storage, because its format is incompatible with the library's microfilm readers.)

Special effort is made to keep a complete collection of the Center's internal technical reports, especially from the Digital Imaging and Remote Sensing Laboratories and the Munsell Color Science Laboratory.

K. Multiple Copies

Multiple copies of monographic titles are acquired only when heavy use is anticipated or demonstrated or at the curriculum-based request of a faculty member.

VI. Cooperative Collection Development Agreements

Through Rochester Regional Library Council (RRLC), the library receives state funds for purchasing materials in imaging science to be shared among area colleges. Informal working relationships with other members of the RRLC and Rochester Area Libraries in Healthcare (RALIH) exist, and closer associations will be pursued in the future. The library participates in the emergency faxing project and shared reference project of the Regional Science Librarians Steering Group. Imaging science is one subject in which RIT Library often acts as a lender for the group.

Where faculty and student research needs fall outside the curriculum-based scope of the onsite collection, access to this information will be provided through traditional, as well as, commercial document delivery services.

VII. Publication Formats

A. Microforms

Astronomical publications and other publications with low contrast photographs, substantial graphics, or mathematical notation are not suitable for microfilm.

B. Non-Print Materials

Acquisition of traditional non-print materials (slides, videotapes, video discs, films, sound recordings, slide/tape programs) is very selective and made in consultation with the Media Resource Center Media Specialist, usually at the request of a faculty member. Non-print materials are generally housed in the Media Resource Center.

C. Software and CD-ROM

Indexing and abstracting services and other specialized sources will be acquired in these formats where they meet subject collection criteria, as well as the Electronic Resources Policy criteria (in process).

VIII. Collection Maintenance

Continuous maintenance of the collection is carried out based upon systematic evaluation of the collection in light of curriculum shifts, use statistics, core bibliographies, physical space limitations and alternative availability of information. Periodical titles will be reviewed annually prior to their renewal. All other areas of the collection should be reviewed every three to five years. Included in the process are weeding of materials no longer relevant to curriculum or research needs, elimination of superfluous titles where information is duplicated in more current or authoritative sources, and the ordering of replacement copies of damaged/ heavily used items still relevant to curriculum or research needs.

A. Weeding

1. Duplicates Only Weeded
At least one copy in good condition of standard and classic titles listed in major general bibliographies and special subject lists should be retained in the collection.
2. Selective Weeding
   a. Monographs
   In general, imaging science materials should be reviewed every three to five years to remove materials no longer relevant to the curriculum, older materials where sufficient coverage is provided by more contemporary titles, and multiple copies of materials where high use is no longer a factor.
   b. Serials
   1. Indexing and Abstracting Services
      Indexing and abstracting publications should be discarded only when equivalent or improved coverage and access is available through new sources, printed or electronic (i.e. covers approximately same or more pertinent journal titles in the field and/or provides enhanced search capabilities pertinent to our programs). Duplication of coverage should be monitored annually. If the library has a run of less than ten years and the materials covered are indexed by another resource, the volumes should be deaccessioned. Indexes are especially important for master's and PhD students doing their required research for their theses. Since their topics are very interdisciplinary, they use long runs of many different scientific and technical indexes and abstracts.
   2. Scholarly Journals
      Long runs of key scholarly journals that meet the criteria given in the introduction to this section should be retained indefinitely. Priority for retention is given to titles accessible through indexing and abstracting services available at RIT Library and titles not available in any other Rochester-area library. Short runs and broken runs are scrutinized more carefully and retention decisions are based on the collecting levels assigned in Section IX: Subject Divisions, usage statistics, importance of title to discipline and alternative availability
   3. Trade Journals
      Trade journals that provide primarily timely information (industry news, new products, trends, etc.) are discarded after one to five years. Those including articles of more lasting value are kept longer, especially if they are included in indexing and abstracting services at RIT Library.
   4. Review Series and Annuals
      These provide overviews of both current and historical developments, and therefore are kept indefinitely.
   5. Directories
      Current editions are kept in reference or reserve; for directories that change very little,one copy of the previous issue is kept in the circulating collection for users to circulate or to use if the latest edition is temporarily misplaced. Older editions are discarded.
3. Current Edition/Year Only Retained
   a. Textbooks
   For textbooks in high demand, an earlier edition may be kept.
   b. Manuals of practice
   For manuals that change very little, it is worth keeping older editions(no more than six) for students to circulate, or to use if the latest edition is temporarily unavailable.
   c. Career Materials
   d. Newsletters/Calendars/Current Awareness Services
   Materials providing timely information about events, activities, and employment opportunities are discarded when information is no longer current. Current awareness services, such as Page One. Optics are discarded after a year, when the articles they cover are indexed by other sources.
   e. Standards

B. Replacement of Materials

1. Lost or Mutilated

Every effort should be made to replace lost or heavily mutilated titles if they are judged to be of continuing relevance to the collection. When mutilation is confined to a few pages, replacement copies of these pages should be requested through the Information Delivery Service. (See Bindery Policy/Procedure-Periodicals & -Monographs)

2. Gifts

   Gifts which duplicate existing holdings should be used to upgrade the condition of the collection by replacing worn circulating copies with more sound gift copies.

C. Stacks Maintenance

The condition of all materials should be monitored to ensure those in need of repair and rebinding are attended to before they are irreparably damaged.

IX. Subject Divisions

[rev. 7/94]

Maintained by Sheila Smokey